Author: Alyssa Lovelace

Final State Budget Includes Minimum Wage Increase for Home Care Aides

State lawmakers passed a final state budget on Saturday for Fiscal Year (FY) 2022-23, and Governor Hochul signed and approved the bills later that afternoon. The $220 billion budget, which includes wage increases for home care aides, health care worker bonuses and other increases for health care funding, is $4 billion more than the Governor originally presented as part of the Executive Budget Proposal that was released in January. Governor. Hochul touted the budget agreement as a “bold and fiscally responsible plan [that] makes historic investments in communities across the State.”  

Along with the new wage increases, bonuses and health care funding, the final budget agreement includes several new and expanded initiatives, including an increase in the state’s reserves to a record level of 15% of State Operating Funds spending by FY 2025. The final budget also addresses bail reform measures, the expansion of Kendra’s Law, $5 billion in spending for childcare and record-level housing, transportation and clean energy initiatives, among many others. Click here for an overview of the items included in the final budget agreement.  

The final budget also includes some relief for record high fuel prices at the pump, providing a gas tax holiday, which pauses the state’s 16-cent per gallon gas tax from June 1, 2022 through December 31, 2022. The state would suspend both the 8-cent per gallon motor fuel tax and 8-cent per gallon sales tax on gasoline. According to the Governor, the tax break will cost the state $585 million in lost revenue for the year. HCA has repeatedly pressed the Executive and Legislature on the impact of the high fuel costs on home care workers, and more must be done to reduce costs and reflect the expenses in the state’s reimbursement methodologies.  

Minimum Wage Increase for Home Care Aides
The final budget agreement includes a plan for over $7 billion in spending on a $3 per hour wage increase for home care workers over a two-year period. Beginning October 1, 2022, the hourly minimum wage for a home care aide will increase by $2; and beginning October 1, 2023, the minimum wage will increase by an additional dollar per hour. For periods on or after January 1, 2023, the wage parity benefit portions remain at $4.09 (New York City) and $3.22 (Long Island and Westchester). It is not self-evident in the language of the final budget bills whether or how the final budget provides reimbursement to the home care providers and managed care plans  

The dollar amounts for home health wage increases included in the final budget are significantly less than the amounts proposed by both the Senate and the Assembly in their one-house budget proposals, which used standalone legislation known as Fair Pay for Home Care Workers and would have increased the minimum wage by 150% and provided reimbursement to providers.  

The final home care wage provisions were negotiated and settled among the very final budget items and at the legislative “leaders” level, and thus very little additional detail is available at this time. HCA will be reaching out to key budget sources to finish putting the home care wage and funding picture together as quickly as possible.  

Bonus Pay for Health and Mental Health Workers  

The final budget also includes bonus pay for frontline health care staff working in health and mental health settings. According to the language, Medicaid providers that employ one employee and bills for services under the state plan or a home and community-based services waiver or have a provider agreement to bill for services provided or arranged through a managed care provider are eligible. 

Worker bonuses are commensurate with the number of hours worked during the vesting period that will be determined by a vesting schedule issued by the Commissioner of Health. The schedule will provide for total payments not to exceed $3,000 per employee based upon the number of hours worked per week over the course of the vesting period. Specifically, the bonus pay will be distributed as follows:  

  • Employees who have worked an average of at least 20 but less than 30 hours per week over the course of a vesting period would receive a $500 bonus for the vesting period.  
  • Employees who have worked an average of at least 30 but less than 35 hours per week over the course of a vesting period would receive a $1,000 bonus for such vesting period.  
  • Employees who have worked an average of at least 35 hours per week over the course of a vesting period would receive a $1,500 bonus for such vesting period.  
  • Full-time employees who are exempt from overtime compensation as established in the labor commissioner’s minimum wage orders or otherwise provided by New York state law or regulation over the course of a vesting period would receive a $1,500 bonus for such vesting period.  

An alternative number of vesting periods may be provided through regulation, provided that total payments do not exceed $3,000 per employee.  

Employees will be eligible for bonuses for no more than two vesting periods per employer, in an amount equal to but not greater than $3,000 per employee across all employers.  

Upon completion of a vesting period with an employer, an employee will be entitled to receive the bonus and the employer will be required to pay the bonus no later than the date specified under the law; however, that prior to such date the employee does not terminate, through action or inaction, the employment relationship with the employer.  

Consumer Directed Provisions  

The final budget also addresses the Consumer Directed Personal Assistance Program Fiscal Intermediary Request for Offers (CDPAP FI RFO). Under this provision, those not selected under the initial RFO process would now qualify if the FI served more than 200 in cities of more than one million (i.e., New York City), and at least 50 consumers in other areas of the state at any time between January 1, 2020 and March 31, 2020.   

Other Budget Provisions 

The final budget also includes the following provisions and allocations:   

  • 1% rate increase for home care, hospice and other health care providers and elimination of the current 1.5% reduction to Medicaid rates.  
  • Cost of Living Adjustment: 5.4% increase for human services providers and workers.  
  • Telehealth: Requires telehealth services to be reimbursed at the same rate as in-person services, though certain telehealth costs would not be eligible for reimbursement, such as facility fees.  
  • New Statewide Health Care Facility Transformation Funds: Up to $25 million for home care and hospice providers.  
  • Medically fragile adults and children: Increased rates for private duty nursing services provided to medically fragile adults.  

Managed Care Procurement Rejected 

Critically important, the final budget rejects a procurement process for managed care organizations that had been proposed and pressed by the Executive. HCA had strongly opposed the procurement process and fought for its rejection. The budget agreement does require a report by an independent contractor that reviews and makes recommendations about the status of services offered by managed care organizations.  

Independent Assessor (IA) Extensions 

Language is included that amends current IA provisions. Specifically, it permits the state Department of Health to extend (1) the existing Maximus contract to perform IA services until September 30, 2025, but thereafter requires a procurement; (2) the enrollment broker and conflict-free evaluation Maximus contracts until August 19, 2026; and (3) the contract for independent physician panel services through September 20, 2025. The final budget prohibits extensions beyond such dates. 

HCA had led an effort beginning in January among five major associations with managed long term care members, urging the Governor and Legislature to fully repeal the IA and will resume efforts to persuade the Governor to rid the IA from state policy.  

Licensed Home Care Services Agency (LHCSA) Authorization Process  

The final budget does not repeal the LHCSA Authorization Process, despite constant HCA advocacy for repeal and the pickup of substantial support in the Legislature. HCA will continue to fight for the RFO repeal in the post-budget session of the Legislature. 

HCA Budget Briefing This Wednesday, April 13 

HCA Public Policy staff are currently reviewing the contents of the final budget and will provide a more detailed analysis in the coming days.  

Members are encouraged to join HCA on Wednesday, April 13 from 1 p.m. to 2 p.m. for a budget briefing on the items most important to the membership. Please register here for the ZOOM meeting.   

FREE Live Webinar on April 7: Collaboration of Care for Patients with Mental Illness Across the Health system

Please join the Home Care Association of New York State (HCA), the Iroquois Healthcare Association (IHA) and the Healthcare Association of New York State (HANYS) for the next webinar in a series of monthly sessions on hospital-home care collaboration.

The next live webinar will be presented on Thursday, April 7, 2022 from 12 p.m. to 1 p.m.

During this webinar, Catholic Health System and Catholic Home Care will address the integration of physical and mental health services to at risk patients requires collaboration across the care continuum.

Learn how one hospital and home care agency strove to move patients with mental illness seamlessly across acute care, outpatient and home care settings during the COVID-19 pandemic. A focus on telehealth greatly contributed to this collaborative model.

Click here to join the webinar on April 7. The link will be accessible 15-minutes prior to session.

Add the event to your calendar!

This program is sponsored by HCA, HANYS and IHA as part of the Statewide Hospital-Home Care Collaborative initiative funded to HCA under a grant from the Mother Cabrini Health Foundation. Visit the Statewide Hospital-Home Care Collaborative website to learn more.

Booster Requirement Eliminated

On March 17, the Public Health and Health Planning Council (PHHPC) Committee on Codes, Regulations and Legislation approved an emergency regulation proposed by the state Department of Health (DOH) that removes the COVID-19 booster requirement for home care and other health care workers. This action was followed by the full PHHPC approval of this emergency regulation.

Continue reading “Booster Requirement Eliminated”

FREE Live Webinar March 10: Innovations in Care and Management through Hospital-Home Care Collaboration

Join HCA, the Healthcare Association of New York State (HANYS) and the Iroquois Healthcare Association (IHA) for the next webinar in a series of monthly sessions on hospital-home care collaboration.

The next webinar in our series of monthly sessions on hospital-home care collaboration will be presented Thursday, March 10 from 12 p.m. to 1 p.m.

This session will feature Catholic Health System and Catholic Home Care.

Join the webinar hereThe link will be accessible 15 minutes prior to the session.

This webinar will present newest, cutting-edge designs for collaboratives being undertaken by a major hospital system and home health agency. It will delve into the newest areas and approaches employing collaborative strategies. Learn the latest from system leaders on how they are advancing the horizons of health program development and interventions through hospital-home care collaboration.

Add the event to your calendar.

For further background and resources related to the Statewide Collaborative, please click here.

This program is sponsored by HCA, HANYS and IHA as part of the Statewide Hospital-Home Care Collaborative initiative funded to HCA under a grant from the Mother Cabrini Health Foundation. 

Medicaid Global Spending Cap Report: April Through September 2021 Quarterly Report 

Situation Report | December 27, 2021 

The state Department of Health issued the Medicaid Global Spending Cap Report (April through September 2021 Quarterly Report) on December 21, 2021. According to the Report, the Medicaid Global Spending Cap increased from $19.9 billion in Fiscal Year (FY) 2021 to $22.3 billion in FY2022, a net increase of $2.4 billion.  

This net increase primarily includes the Global Cap index growth of $580 million (based on the 2.9 percent trend of the ten-year rolling average of the Medical Care Consumer Price Index [CPI]), increased costs for minimum wage rate adjustments of $369 million, and the year-to-year decline of COVID-19 enhanced Federal Medical Assistance Percentage (eFMAP) support of $1.2 billion.  

Major changes to Medicaid spending, as reflected in the Mid-Year Financial Plan Update, include the extension of the COVID-19 public health emergency eFMAP benefit, the resulting costs associated with persistently elevated enrollment and delayed MRT II savings, attributable to the Federal Center of Medicare and Medicaid Services (CMS) Maintenance of Effort (MOE) guidelines restricting program restructuring efforts, and increased support to financially distressed hospital providers.  

These impacts are accounted for separately in the Financial Plan and do not result in an adjustment to the Global Cap.  

Read the Report. 

Governor Issues Executive Order 11, Allows for Remote Legislative Meetings 

Situation Report | December 27, 2021 

Over the holiday weekend, Governor Hochul released Executive Order 11, which includes a number of efforts to address the latest COVID-19 Omicron variant and surge in cases. 

Under the EO, local governments are allowed to lift an in-person renewal requirement for property tax exemptions for low-income senior citizens and persons with disabilities. 

Local governments may also automatically renew 2022 benefits for all property owners who received the benefit in 2021 unless the locality has reason to believe an individual has changed their primary address, added another owner to the deed, transferred the property to a new owner, or passed away. 

The EO also permits certified clinical laboratories to use out-of-state facilities for New Yorkers’ COVID-19 testing to mitigate testing capacity issues. 

Finally, the EO also grants the state Senate and Assembly the discretion to meet remotely, consistent with legislation passed in September that currently applies to other public bodies, to meet remotely. The law allows public bodies to meet remotely but requires the contents of the meetings to be publicly available. 

The Legislature is expected to convene Monday, January 10, 2022 to begin the Legislative Session.

State of the State Address Canceled

In keeping with COVID-19 guidelines, Governor Hochul also announced that the annual State of the State Address will no longer take place in-person on January 5. It would have been the first time in a decade the annual address was held back in the Assembly Chamber. It remains uncertain if the Governor will address the public with an outline of her Executive Budget Proposal. 

Legislative Update  

Throughout the last month, the Legislature has sent hundreds of bills in batches the Governor’s office for her approval or veto. A large number of bills remain on the Governor’s desk, awaiting action. Governor Hochul has until midnight, New Years Eve, to decide on the bills, otherwise they are automatically pocket vetoed. 

As it relates to the home care industry, Governor Hochul approved the following bills: 

  • Reimagining Long Term Care Task Force (A.3922-A (Cruz)/S.598-B (May): The bill creates a Task Force made up of 26 stakeholders, including executive and legislative appointments, as well as community stakeholders, including HCA and other associations, chaired by the Director of Aging. The Task Force will examine the challenges and issues generated by the COVID-19 pandemic, infection control protocols, enforcement, staffing and visitation bans at long term care facilities, to inform future emergencies. 
  • Investing in Care Act (A.6590-B (Kelles)/S.4651-B(May)): This bill mandates the Commissioner of Economic Development to study, develop and propose how to implement a long term strategy to support the growth of the caregiving industry in New York State, including the home care industry. The strategy will then be based on an analysis of financial support for the growth of caregiving industry businesses and non-profits; workforce development, recruitment and retention needs, and innovation and new modes of caregiving delivery. 

The new laws are effective immediately.  

For questions or concerns about this legislation, please contact HCA’s Director for Advocacy and Public Policy Alyssa Lovelace. 

 

Social Adult Day Care Site Self-Assessment Due December 30, Webinar and Resources Now Available

Situation Report | December 27, 2021

The December 9, 2021 Home and Community-based Services Social Adult Day Care (HCBS SADC) Site Self-Assessment Compliance slide deck presentation, audio recording and written transcript are now posted to the MRT 90 websiteunder MLTC policy 21.05. 

Reminders for preparing and for the Managed Long Term Care (MLTC) plans on returning the completed SADC Site Self Assessments by December 30, 2021 are below:  

Completing Self-Assessment Tool: Please read all instructions provided on page one of the Self-Assessment tool before completing.  

  • SADC sites complete the Self-Assessment tool for each Partial Cap and/or MAP Plan (line of business) and location.  Example:  if a site contracts with one MLTC and has two locations and provides both MAP and Partial at each, the site will need to complete 4 assessment tools.   
  • SADC sites include individual membership totals (“Number of HCBS Waiver Clients Served at the Setting”) for each line of business and location on each Self-Assessment tool. 
  • If SADC site is reporting “closed/no members” to their MLTC plan, the site should still complete the tool and write the sites status in the comment field for question #1 in the SADC site section 2 table starting on page 5. In addition, sites must indicate (in the comments field) if the site is fully or partially closed, as well as if the closure is permanent or temporary with a description for why (i.e. COVID related) by line of business. Both MLTC plan and DOH will validate the site’s contracting status with the MLTC plan in Phase II via the MLTC plan’s PNDS submission. When those SADC sites prepare to “reopen” those sites are required to meet and have all HCBS SADC standards validated BEFORE re-opening. 
  • Per the Self-Assessment tool instructions all “Yes” and “No” answers require a comment.  
  • Instructions: If answering “No” to a question, thereby potentially demonstrating a lack of HCBS Rule compliance, please provide a brief explanation as to why in the far-right “Comments” column and any remediation efforts in progress. If answering “Yes”, provide a brief explanation in Comments as to how to demonstrate compliance.” 

Tool Submission and Due Dates: 

  • SADC sites submit each individually completed Self-Assessment tool back to their MLTC contracted plans. The tool should remain in Word Document format and should not be converted to PDF.  PDF versions will be returned to MLTC plans by the state Department of Health (DOH) and considered not submitted. Only the Word Document format can be collectively merged for analysis by DOH.   
  • SADC site submits individual completed Self-Assessments back to each MLTC plan by the December due date communicated by the plan.  
  • MLTC plans submit all completed individual SADC Self-Assessments back to DOH via the HCS along with the Aggregated Results (Plan Aggregated Results Template is forthcoming) back to DOH by Dec 30, 2021.  

Please contact the Department of Health via email to HCBSSADCSiteAssessments@health.ny.gov with questions.

HCA’s November 22, 2021 Situation Report Newsletter

Please note that HCA’s office will be closed Wednesday, November 23-Friday, November 26 for Thanksgiving. We wish our members a joyous and safe holiday with family and friends!

November 22, 2021 | Volume 6, Issue No. 40

In this week’s edition:

HCA State and Federal Priorities

HCA Member Forums Drawing Critical Engagement, Strategic Planning

HCA Welcomes Alexandra Fitz Blais to the HCA Team!

DOH Provides Information on New Workforce Funding for LHCSAs

November 22 Deadline for Cost Report Documentation

HCA Advocates for Continued Regulatory Relief

DOH Posts Webinar on PCS/CDPAS Changes

OSHA Vaccine Rule Put on Hold

National Home Care & Hospice Month: An Interview with Michelle Kumar, Executive Director of Community Hospice

November 30 Webinar: Nationwide Rollout of Home Health Value-Based Purchasing

First-of-its-Kind Summit on Transformative Collaboration: December 2

COVID-19 Update: Booster Shots Available for Adults 18+

CMS Updates Benefit Policy Manual to Provide Hospice Clarifications

Medicare Levels Announced for 2022

Secure Choice Savings Plan Legislation Approved by Governor

HCA, HANYS, IHA Feature St. Joseph’s Hospital-Home Care-Physician Collaborative as Prototype for Providers Statewide 

Federal OIG Posts Revised Work Plan

Westchester County FFS Private Duty Nursing Prior Approvals

The 2021 AHHQI Home Health Chartbook Now Available

Medicaid Surplus Coverage Update

OIG posts the 2021 Top Management and Performance Challenges Facing HHS

eMedNY Provider Security Authentication Survey Due November 29

NGS Closed for Thanksgiving 2021

Upcoming Programs

  • Nationwide Rollout of Home Health Value-Based Purchasing: November 30 from 9 a.m. to 12 p.m. (Register here)
  • Hospice Nuts and Bolts: December 7 from 8 a.m. to 5 p.m. and December 8 from 8 a.m. to 5 p.m. (Register here)
  • Home Health Nuts and Bolts: December 14 from 8 a.m. to 5 p.m. and. December 15 from 8:30 a.m. to 4:30 p.m. (Register here)

The Situation Report is a weekly publication of the Home Care Association of New York State (HCA). We publish biweekly in the summer. Unless otherwise noted, all articles appearing in The Situation Report are the property of the Home Care Association of New York State. Reuse of any content within this newsletter requires permission from HCA.

If you have any difficulties accessing the newsletter links, please contact Alyssa Lovelace.

U.S. District Court Issues Restraining Order on NY Vaccine Mandate Regulations

As HCA continues its efforts at all levels to press accommodations for home care, hospice agency and employee vaccination under the state’s adoption of an emergency regulatory mandate, the U.S. District Court for the Northern New York District took action entering into the fray today, granting petitioners with a temporary restraining order on the regulations.

Continue reading “U.S. District Court Issues Restraining Order on NY Vaccine Mandate Regulations”

September 4 Deadline to Provide HERO Act Plan to Employees

As HCA previously reported, the New York Health and Essential Rights Act (NY HERO Act) requires employers to adopt and maintain an airborne infectious disease exposure prevention plan to be implemented when an airborne infectious disease is designated by the New York State Commissioner of Health as a “highly contagious communicable disease that presents a serious risk of harm to the public health.”

While August 5 was the deadline for adopting such a plan, employers also have to provide the plan in writing to all employees by September 4.

The New York State Business Council advises: Currently, while employers must adopt plans as required by the law, no such designation has been made by the Commissioner and plans are not required to be in effect. It is possible, however, that with the increase in infections as the result of the COVID Delta variant, these plans could be activated. 

The state Department of Labor has posted resources on the HERO Act, including The Airborne Infectious Disease Exposure Prevention Standard, a Model Airborne Infectious Disease Exposure Prevention Plan and industry-specific templates.

For questions or concerns, please contact Andrew Koski or Alyssa Lovelace.

Home Care and Hospice Regulatory Waiver Guidance Now Available

The state Department of Health (DOH) posted a Dear Administrator Letter(DAL) that provides an update on home care and hospice regulatory waivers that were issued during the COVID-19 pandemic.

The DAL is available on the DOH home care website.

The DAL notes that the COVID-19 State of Emergency in New York ended on June 25, 2021 and addresses the resumption of routine services for home care and hospice agencies, and under what limited circumstances DOH will continue to exercise ‘enforcement discretion’ in recognition that providers need time to restart and complete activities previously suspended.

Providers are advised to immediately initiate efforts to restart activities and be able to demonstrate to DOH surveyors that there is a plan in place for compliance as soon as practicable.

The DAL addresses the following areas:

  • Supervision of home care aides
  • In-Home Initial Assessments and Reassessments
  • Annual Performance Evaluations
  • Pre-Employment Health Assessments for New Employees and Annual Health Assessments
  • Supervised Practical Training
  • In-Service Training for Personal Care, Home Health and Hospice Aides
  • Home Care Aide Training Program Completion and Submission of Schedules
  • Alternative Competency Demonstration for Personal Care Aides

Please note that as it relates to hospice, the DAL mentions that the U.S. Centers for Medicare and Medicaid Services (CMS) has waived the requirement that hospice aides receive at least 12 hours of annual training. CMS has modified the regulation that requires hospices to annually assess the skills and competence of all individuals furnishing care and provide in-service training and education when required. Specifically, CMS postponed the annual assessment requirement until the end of the first full quarter following the declaration of the end of the federal PHE. HCA is verifying how these federal waivers currently affect hospices in New York State. 

HCA has communicated with DOH, the Legislature and the Executive and has sent regulatory relief recommendations to the state’s key decision-makers. HCA is still reviewing this DAL to determine which relief measures need any further action and which have not been addressed. HCA will continue to monitor all state and federal guidance related to regulatory relief and communicate updates with the membership as more is learned.

Questions related to the exceptions and/or practices should be addressed to covidhomecareinfo@health.ny.gov or to homecare@health.ny.gov.

Providers may also contact Andrew Koski or Alyssa Lovelace.

Emergency Rule to Require COVID-19 Vaccinations for Home Care and Hospice

The August 26 meeting agenda of the Public Health and Health Planning Council (PHHPC) Special Codes, Regulations and Legislation Committee includes the consideration of an Emergency Rule that would mandate vaccines for “personnel” of Certified Home Health Agencies (CHHAs), Long Term Home Health Care Programs, Acquired Immune Deficiency Syndrome (AIDS) Home Care Programs, Licensed Home Care Service Agencies (LHCSAs) and Limited LHCSAs; hospices; and adult care facilities by October 7 (with limited medical and religious exemptions).

Read the Rule here.

The Rule states that “covered entities” will have to continuously require personnel to be fully vaccinated against COVID-19, with the first dose for current personnel received by October 7, 2021 (September 27, 2021 for general hospitals and nursing homes).

Agencies will be required to obtain documentation of such vaccination and retain it in personnel or other appropriate records in accordance with applicable privacy laws.

Medical exemptions to the vaccine requirement are allowed if any licensed physician or certified nurse practitioner certifies that immunization with the COVID-19 vaccine is detrimental to the health of the member of a covered entity’s personnel, based upon a pre-existing health condition.

Covered entities will be able to grant a religious exemption for COVID-19 vaccination for personnel if they hold a genuine and sincere religious belief contrary to the practice of immunization.

Entities must also review and make determinations on requests for medical and religious exemptions, which must also be documented in personnel or other appropriate records, as well as any reasonable accommodations to protect the well-being of the patients, residents and personnel in such facilities.

Upon the request of the state Department of Health, covered entities must report and submit documentation for the following:

  • the number and percentage of personnel that have been vaccinated against COVID-19;
  • the number and percentage of personnel for which medical exemptions have been granted;
  • the number and percentage of personnel for which religious exemptions have been granted; and
  • the total number of covered personnel.

The Rule also adds documentation of COVID-19 vaccination or a valid medical or religious exemption to the personnel requirements for CHHAs, LHCSAs and hospices.

These proposed emergency regulations will become effective upon filing with the Department of State and will expire, unless renewed, 90 days from the date of filing.

HCA is currently reviewing this major proposal and its ramifications from all sides with the HCA Board of Directors. This includes critical information that we will send and that must be considered by the PHHPC in weighing these actions on home care, as home care vaccination is an extremely complicated matter.

Regardless of the decision it takes, the Council and the state must attend to the urgent access and support needs in home care, and direct its COVID-related policies in the full and necessary support of this sector, its workforce, agencies and patients.

HCA will follow with an update to the membership on the proposal’s status and the imminent actions the Association takes with the Council.

For questions or concerns, please contact Andrew Koski or Alyssa Lovelace.

2019 CHHA Statistical Report and Hospice Cost and Utilization Report Now Available

Today, the state Department of Health (DOH) posted the 2019 Certified Home Health Agency (CHHA)/Long Term Home Health Care Program (LTHHCP) Statistical Report and 2019 Hospice Cost and Utilization Report on the Health Commerce System (HCS).

Access DOH’s Dear Administrator here.

The reports must be submitted by October 8, 2021.

All CHHAs, LTHHCPs and hospices are required to complete and submit the 2019 reports.

Failure to submit all required information will subject the agency to enforcement action, resulting in the agency being liable for civil penalties for violations under Article 36 (CHHAs and LTHHCPs) or Article 40 (hospices) of the Public Health Law and New York State Medical Facilities Code.

DOH encourages agencies to enter and submit data as early as possible. Agencies that wait until the last week to enter data may encounter extended system delays and wait times for support due to limited system and personnel resources.

Please note that these reports are different from the Home Care Cost Report, which must be completed by CHHAs, Licensed Home Care Services Agencies and Fiscal Intermediaries. The Home Care Cost Report was posted on August 16 and is due November 15, 2021.

Questions and requests for assistance should be submitted to HCStatRpts@health.ny.gov.

For additional information about the content provided in this alert, please contact Andrew Koski or Alyssa Lovelace.

DOL’s HERO Act Postings Start Clock on Compliance Standards  

HCA confirming impact of separate OSHA emergency rule; join us for July 13 webinar sorting it out

Importantly, DOL clarifies that while employers must adopt plans … the plans are currently “not required to be in effect.”

The state Department of Labor (DOL) has now posted model Infectious Disease Exposure Prevention Plan templates and an Airborne Infectious Disease Exposure Prevention Standard for implementation of the NY HERO Act, starting the clock on employer compliance deadlines.

As extensively reported, the New York Health and Essential Rights Act (NY HERO Act) was signed into law on May 5, 2021 creating major airborne infectious disease control workplace requirements for most employers (those with at least 10 employees) in New York State.

The law was amended in June, requiring employers to adopt the plans within 30 days after the date that the model standards are published, as they were this week. DOL today confirmed to HCA that August 5, 2021 is, therefore, the deadline for New York employers to adopt an airborne infectious disease exposure plan.

Employers can choose to adopt the applicable policy template/plan provided by DOL (see the templates available here) or establish an alternative plan that meets or exceeds the standard’s minimum requirements. Note that DOL has not yet posted a template for the health care sector.

Employers must also provide the plan in writing to all employees in English and the primary language of the worker(s) within 30 days of adopting the plan, within 15 days of reopening due to airborne infectious disease-related closure, and to all new employees upon hire.

The newly posted standard outlines: the elements of a written exposure prevention plan and requirements for verbal review of the plan with employees; monitoring and enforcement compliance; and specific workplace exposure controls that must be included in the exposure prevention plan, such as health screenings, face coverings, physical distancing, hand hygiene facilities, cleaning and disinfection, and personal protective equipment. It also outlines anti-retaliation provisions.

Intersection with OSHA Emergency Temporary Standard? 

Complicating matters is the fact that the federal Occupational Safety and Health Administration (OSHA) has separately posted an Emergency Temporary Standard (ETS) rule requiring employers to develop and implement a plan for identifying and controlling COVID-19 hazards in the workplace. HCA has been seeking clarification on how the NY HERO Act and OSHA rule interrelate.

According to one analysis, DOL’s “Airborne Infectious Disease Exposure Prevention Standard” states that the standards do not apply to: “Any employee within the coverage of a temporary or permanent standard adopted by the Occupational Safety and Health Administration setting forth applicable standards regarding COVID-19 and/or airborne infectious agents and diseases.”

In a memo today, HCA’s government-affairs firm, Hinman Straub, interprets this to mean that providers “that are subject to the Emergency Temporary Standards (“ETS”) adopted by OSHA are excused from the NYS HERO Act obligations.”

“This is important guidance from the NYS DOL that clarifies any conflicting obligations under these laws,” the Hinman Straub memo adds. “More importantly, under the ETS, a health care provider, as defined by OSHA, is still obligated to ensure that there is a plan and it is in effect.”

HCA is confirming this interpretation directly with DOL.

July 13 Webinar to Help Sort Things Out 

We remind members that we are holding an upcoming webinar on July 13 from 2 to 3 p.m. to discuss the OSHA ETS; this webinar will specifically cover how the OSHA rule intersects with state or local mandates and guidance, like the NY HERO Act. Register today.

Many Other Questions 

This week’s posting of the NY HERO Act standards and model exposure prevention plans leaves a lot of still-unanswered questions for providers and other employers in New York State.

DOL was tasked with developing industry-specific templates, which it did for a variety of sectors, but none are posted for health care.

The newly posted standard includes general provisions for when the requirements go into effect and when plans must be activated. Each employer shall establish a written exposure prevention plan designed to eliminate or minimize employee exposure to airborne infectious agents in “the event of an outbreak of an airborne infectious disease” that has been designated.

In response to an inquiry today, a DOL representative indicated that “currently, while employers must adopt plans as required by the law, as of the date of this writing no designation has been made and plans are not required to be in effect.” 

Workplace Safety Committee 

In addition to the new standards and requirements for Infectious Disease Exposure Prevention Plans outlined above, the NY HERO Act also requires employers to establish and maintain a joint labor-management workplace safety committee with a range of duties and authorities.

The requirement for a joint labor-management workplace safety committee takes effect 180 days after the law was signed on May 5, meaning it is required by November 1.

HCA will report back to the membership as we gain answers about general applicability questions as well as any specifics for home and community-based services and employers.