Over the holidays, the state Department of Health (DOH) posted the 2021 Licensed Home Care Services Agency (LHCSA) Statistical Report and the 2021 Assisted Living Program (ALP) LHCSA Statistical Report on the Healthcare Financial Data Gateway on the Health Commerce System (HCS).
All LHCSAs are required to submit these reports. If your agency opened in 2021, you need to complete and submit the Agency Form and the separate Registration Form.
The DAL is at DHCBS 22-16 2021 LHCSA Statistical Report and 2021 ALP LHCSA Statistical Report (hca-nys.org).
Reports must be submitted by February 28, 2023.
The 2021 LHCSA Statistical Report and the 2021 ALP LHCSA Statistical Report will use the DOH-developed Universal Data Collection System (UDCS) platform.
LHCSAs serving the Assisted Living Program (ALP) have a separate report on UDCS. ALP LHCSAs that exclusively serve ALP patients will not need to enter information on the 2021 LHCSA Statistical Report but will need to complete and submit the 2021 ALP LHCSA Statistical Report. ALP LHCSAS that also serve the community must submit the LHCSA Statistical Report regarding the patients in the community and the ALP LHCSA Statistical Report regarding their patients in the Assisted Living Program.
LHCSAs that are exclusively Fiscal Intermediaries must complete the LHCSA Statistical Report.
DOH suggests the following:
- Review and follow the directions for the 2021 Statistical Reports.
- Only those assigned the HCS Administrator Role will be allowed to submit the report. It is imperative that your agency’s HCS Administrator Role assignments be accurate and up to date. The LHCSA Administrators from past submissions of the Statistical Report are currently loaded on the Healthcare Financial Data Gateway. New Administrators will be added manually. If you are unable to access the report on the Healthcare Financial Data Gateway, please email HCStatRpts@health.ny.gov to ensure that requisite permissions to access the UDCS platform are in place.
- The UDCS application and the LHCSA Statistical Report forms must be downloaded from the HCS and installed on a user’s computer. There have been changes to the software therefore users will need to download the revised software. Users designated by the agency can then enter the required data.
DOH has posted many documents, including instructions, Frequently Asked Questions and training videos on the HCS. They can be viewed by going on the HCS and clicking on:
– My Content on the top purple tool bar
– Documents by Group
– View all Document Groups
– Long Term Care
– Training
– Home Care
– LHCSA Statistical Report
Instructions for the software, Report Manager, are also located on the HCS.
Agencies are advised to continually monitor the HCS as information will be provided through the HCS, including directions for downloading and installing the UDCS application and the LHCSA Statistical Report forms, suggestions for using the application in different technical environments and organizational structures, entering data into the forms, and submitting the completed report. Please read these documents carefully. The 2021 LHCSA Statistical Report is extensive and the successful registration of your LHCSA depends upon your submission of an acceptable LHCSA Statistical Report.
Any questions, comments, or concerns should be sent to HCStatRpts@health.ny.gov.