Situation Report | May 23, 2022
HCA reminds our home care and hospice members that they must submit the Healthcare Personnel Influenza Vaccination Report by June 1.
All facilities covered under New York Codes, Rules and Regulations, Title 10, Section 2.59 (10 NYCRR Section 2.59), including home care and hospice, are required to document the number and percentage of personnel vaccinated against influenza for the current season.
This year’s report covers healthcare personnel (HCP) employed by or affiliated with your facility or agency from October 1, 2021 through March 31, 2022.
The report may be accessed on the Health Electronic Response Data System (HERDS) which is located on the Health Commerce System.
A pre-recorded webinar training session for the Healthcare Personnel Influenza Vaccination Report is available here, under the heading “Training”. DOH advises that the person completing the report views the pre-recorded webinar and reviews the FAQs.
Some important points in the FAQs include:
- Each separate facility or agency must submit an individual report under its own Permanent Facility Identifier (PFI). Reports from facilities or agencies with different PFIs cannot be combined into a single report.
- If a HCP works in or is affiliated with more than one facility or agency, then this individual must be counted in the total number of HCP for each facility or agency where he or she works.
- Any HCP that received influenza vaccine after July 1, 2021 should be counted as vaccinated, since influenza vaccine for a given year may be available as early as July or August.
- HCP who verbally indicate that they received an influenza vaccine off-site, but who cannot provide written documentation of the vaccination, should be counted in the “unknown vaccination status” category.
Questions about the report should be directed to the NYSDOH Bureau of Immunization at either (518) 473-4437 or immunize@health.ny.gov. Technical questions about the report or on the use of HERDS should be directed to the Health Emergency Preparedness Program at (518) 408-5163 or hseppny@health.ny.gov. Questions about the requirement that agencies document the number and percentage of personnel vaccinated against influenza for the current season should be directed to flumaskreg@health.ny.gov.